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AI-Powered Accounts Payable Automation Solution

Automate invoices with zero-template extraction
at 99% accuracy, process them 10X faster across any ERP, & Achieve 4X–8X ROI while boosting working capital with Bautomate’s accounts payable automation solutions​.

 

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Accounts Payable Automation Solution

The Challenge with Digital Competency Gap between Manufacturer and Supplier

Manual Invoices,
Slower Efficiency
Errors That Cost Money & Time
Lack of Transparency,
Leading to Setbacks
The image highlights inefficiencies caused by manual processes in invoice handling classification, validation, approvals, and ERP entry. These processes cause errors, extend payment cycles, and
reduce supplier satisfaction, even though the manufacturer has a capable ERP system.

Take back your time with
Smarter Invoice Automation

Manual testing is time-consuming and expensive if your business call volume is high. Automated Testing using IVR testing tools performs hundreds of test cases, records and measures the quality and performance of the IVR system to have the best possible customer experience that would otherwise require hundreds of volunteers and a huge amount of time with no results guaranteed.

Smart Connectors

  • The Connectors automatically pull invoices from emails, SharePoint, secure FTP/SFTP, and ERPs without manual effort.
  • Consolidate different formats like PDFs, images, and EDI into one unified stream.
  • Our accounts payable invoice automation with smart connectors enable faster approvals, fewer errors, and better vendor satisfaction.

Agentic Bot and Chatbot

  • AI Agents with LLM Vision enables template-free, self-learning invoice data extraction, overcoming OCR limitations and managing complex formats.
  • Agentic RAG Retrievals map supplier invoice item names to ERP item codes and manufacturer details, ensuring precise and enriched data.

Configurable Business Validation

  • Automates duplicate checks, 2-/3-way PO & GRN matching, tax compliance, and validates Non-PO invoices against vendor contracts.
  • Cross-verifies invoice terms with contracts, pricing, and payment conditions.
  • Ensures accuracy, compliance, and faster invoice validation.

Vendor and Customer Portal

  • Streamlines vendor onboarding and invoice/PO uploads.
  • Enables real-time communication via a chatbot for vendor inquiries.
  • Facilitates RFQ/RFP circulation, enhancing engagement, transparency, and satisfaction.

ERP Integration and Document Traceability

  • Validated invoices are posted automatically via API/RPA, with HITL ensuring accuracy.
  • 24/7 operation enables timely ERP updates and minimizes manual errors.
  • Cross-checks invoices with POs, GRNs, contracts, and tax compliance for document validity.

Benefits of IPA (Invoice Processing Automation)

Improved Operational Efficiency

Cost Reduction

High Accuracy

Enhanced Digital Competency

Stronger Compliance

Better Visibility

Scalability

Improved Operational Efficiency:
  • AI-powered AP automation eliminates manual invoice handling and ERP entries.
  • Approval workflows streamline processes, cutting delays by 70%.
  • Faster, error-free processing minimizes vendor payment delays.
Cost Reduction
  • The transformation delivers a 6X ROI with a payback period of 3 months to 1 year.
  • ERP posting through RPA improves productivity and reduces rework.
  • Automation reduces manual effort by 90%, cutting operational costs significantly.
High Accuracy
  • AI-powered extraction with Human-in-the-Loop achieves 99.9% accuracy.
  • Automated validation, including 2-Way/3-Way matching, duplicate checks, and contract verification, reduces errors and ensures alignment with payment terms.
  • Tax compliance and end-to-end automation enhance transparency and minimize rejections, disputes, and errors.
Enhanced Digital Competency
  • Vendors onboard digitally through vendor portals for seamless invoice submission.
  • AI-driven workflows bridge digital competency gaps across stakeholders.
  • Customers circulate RFQs/RFPs to vendors, boosting engagement, transparency, and raising maturity from
    Level 2 to Level 4.
Stronger Compliance
  • Centralized DMS provides a document repository, ensuring full traceability across all approval stages.
  • Audit trails and rule-based validations strengthen compliance by 90%.
  • Configurable business rules secure adherence to contract terms.
Better Visibility
  • AI chatbot enables real-time communication with vendors.
  • Contracts, validations, and workflows are tracked centrally for transparency.
  • Alerts and notifications on non-PO invoices improve vendor satisfaction.
Scalability
  • 24/7 RPA operations ensure uninterrupted invoice processing.
  • Dynamic connectors and AI allow easy extension of automation.
  • The system scales seamlessly across multiple vendors and geographies.

Bautomate Solution for IPA

Bautomate’s accounts payable automation software​ automates the invoice and procurement process by connecting Manufacturer
ERP with Supplier/Vendor Systems. It utilizes IDP, AI, and RPA for data extraction and automation.
Key features include duplicate checks, 2/3-way matching, and automated approvals. The platform integrates email/fax connectors, supports vendor onboarding, and ensures document traceability, reducing manual effort by 90% and improving transparency.

Global Water Tech Leader Gains 6X ROI and
70% Efficiency with AI-Driven Invoice Automation

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Meet our trusted partners: Collaborating for success!
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Business Success Metrics:
Content in the Case study template

Frequently Asked Questions

Why is it necessary to automate the invoicing process?
We welcome system integrators, consultants, software resellers, digital transformation agencies, advisory firms and technology providers who are passionate about delivering automation-driven value to their clients.
Traditionally, manual invoice processing can take 10–15 days per invoice, depending on volume and complexity. With Bautomate’s AI-powered invoice automation, this can be reduced to 1–3 days or even hours, thanks to instant data capture, automated approvals, and seamless ERP integration. The result is faster payments, fewer bottlenecks, and better supplier relationships.
Invoice automation streamlines the entire workflow — from invoice receipt to final payment. It eliminates redundant tasks like data entry, manual matching, and chasing approvals. Teams can set rules, track statuses in real time, and process invoices with minimal oversight. This not only speeds up operations but also improves internal accountability, accuracy, and financial control.
Invoice automation helps your business by reducing operational costs, shortening payment cycles, and minimizing errors. It improves cash flow visibility, ensures timely vendor payments, and scales easily with growing invoice volumes. Whether you’re handling hundreds or thousands of invoices, automation helps your finance team work smarter, make faster decisions, and stay audit-ready — all while saving time and money.