How a Global Water Tech Leader Achieved 6X ROI, Increased Operational Efficiency by 70%, and Bridged the Digital Competency Gap with AI-Powered Invoice Automation

The client is a billion-dollar global manufacturing conglomerate in the water technology sector, specializing in residential and commercial water heating and purification solutions. Operating across 10+ countries and managing 1,500+ vendors, the company sought a scalable invoice automation solution to streamline operations, minimize errors, and enhance vendor trust & bridging the digital competency gap with vendors and suppliers.

Business Challenges

The Accounts Payable team faced multiple challenges common in large enterprises:

Invoices arrived in different formats: PDFs, Excel sheets, scanned documents, and emails making manual processing slow and error-prone.
Information was scattered across emails, shared drives, and paper files, creating delays and confusion.
Manual 2-way and 3-way matching of invoices, POs, and goods receipts was time-consuming. Verifying contract terms and payment compliance added extra complexity.
Lack of real-time document traceability during approvals and ERP posting delays created bottlenecks.
Vendors faced limited visibility and inefficient communication, slowing approvals and affecting supplier relationships.

Bautomate’s Solutions

Bautomate automated end-to-end invoice processing with AI-powered data extraction, smart validations, automated approvals, ERP integration, and centralized document management — speeding payments, reducing errors, and boosting ROI.

How It Works:

Invoices are collected from multiple channels and formats for seamless automation.
The AI-powered IDP engine with Human-in-the-Loop ensures 99.9% accurate data extraction.
The RAG knowledge base retrieves reference codes from descriptions.
Smart business validations detect duplicates, match invoices with POs, and verify contract terms for faster, error-free processing.
Automated AI Bots trigger multi-party approvals, reducing approval time by up to 70%.
Invoices are retrieved and posted automatically using connectors /RPA.
Vendor and customer portals facilitate smooth onboarding, real-time communication, and faster PO and invoice handling.
A centralized repository provides full document traceability and easy approvals, including validation of non-PO invoices.
ChatBOT connects with AP, Legal, and Finance systems; dashboards deliver actionable insights for smarter decisions.

Impacts

Return on Investment (ROI)

0 X

Faster operational efficiency

0 %

Agility to extend automation

0 %

Data extraction accuracy

Improved Compliance

Download Case Study

Download the case study now and discover how Bautomate improved operational efficiency up to 70 % and delivers 6X ROI.

Recommendations

The success of invoice automation encouraged the company to scale Bautomate’s Hyperautomation solutions beyond Invoice Processing. Automation is now being extended to customer care, finance, HR, IT, operations, and supply chain, ensuring seamless integration across business functions.

This expansion enhances efficiency, compliance, and collaboration, positioning the company as a leader in enterprise-wide digital transformation within the water technology sector.